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Tools to Turn Your Home Office into Your Pitt Office
Monday, March 16, 2020 - 14:16
The University’s measures to control the risk of the COVID-19 virus will require students and faculty to engage in online teaching and learning for the remainder of the semester, with most operating from off-campus. Many faculty and staff are already working remotely, and even more are making plans to do so.
Those who are new to working remotely can find the transition difficult. While some features—like working in casual clothes and avoiding the commute to campus—are easy to get used to, there are challenges to working off site, from having the appropriate work resources to be fully productive, to coordinating with team members and feeling connected.
Pitt IT has the tools you need to do your school or professional work effectively from any location, so that your home setup feels a whole lot like your on-campus environment. While you won’t be able to just stop by someone’s desk, these resources will help you keep on track and in touch.
Online Productivity and Collaboration Tools
Microsoft 365 provides all Pitt students, faculty, and staff with cloud-based software. With Office 365, you’ll have remote access to all the Microsoft software you use on campus to help you make a seamless transition from campus to home. Alternately, you can use Office 365 Pro Plus to install apps on up to five computers, five tablets, and five smartphones—including your home devices.
Here are the Microsoft 365 tools you can access today from portal.office.com:
- OneDrive for Business. Cloud storage separates your files from your hardware, letting you access them from anywhere, on any device. Plus, Office 365 apps are configured to save files to your OneDrive account by default to facilitate synchronization between devices. You have unlimited storage in OneDrive, for files up to 15GB in size.
- Office Apps. You can use Word, Excel, and PowerPoint online just be logging into the Office 365 portal. There are also mobile apps available for your tablet or smartphone. Files stored in OneDrive for Business are synced across devices, so you’ll be able to access the latest version of files (when you save them in the cloud), no matter where you are or what device you use. When you use Office 365 in the cloud, you save valuable hard drive space and the app runs optimally from Microsoft’s servers.
- Outlook. You can access your Pitt Email from any web browser. Not only can you send and receive emails, you can also maintain your calendar and easily create audio conferences and online meetings in Teams. The web version of Outlook synchronizes with local copies of Outlook, so you’ll always be able to see every email and every meeting. Mobile apps make it easy to check email from your phone.
- Teams. If your group has not already created a Teams team, you should consider doing so if any of you will be working remotely. In addition to a persistent chat function (i.e., you’ll be able to see old comment threads), it also enables VoIP calls, file sharing, and live online meetings. The Planner task/project management feature provides a convenient dashboard for team members to add buckets, tasks, assignments, checklists, and more.
Get Microsoft 365 Today
You can download desktop apps onto your local device from the Install Office button on the top right corner of the portal. However, remote workers generally transition to cloud-based work for increased flexibility, accessibility, redundancy, and security.
-- By Karen Beaudway, Pitt IT Blogger