Cloud Storage (Box and OneDrive) | University of Pittsburgh

You are here

Cloud Collaboration (OneDrive/Box)

IMPORTANT: Due to significant changes in Box costs and licensing structure, the University will be ending its license with Box by August 2022. Microsoft OneDrive will become the preferred cloud storage and collaboration solution. Pitt Information Technology will migrate users’ Box data to Microsoft OneDrive and is committed to providing a smooth transition. Learn how you can prepare for the migration...

Quick Links: Key Benefits I Getting Started I More How-to

With cloud storage, you can store, access, edit, comment, and share files in real time, from any device–including your smartphone. Microsoft OneDrive is configured as the default save destination for all of your Office 365 applications and provides online storage as well as web-based collaboration. Cloud storage is a more secure way to store your valuable files when compared to using flash drives or depending on the hard drive of a dedicated laptop or PC.

Note: After you leave the University, you will you will no longer have access to your cloud account at Pitt. Please see instructions for transferring ownership of your files.


Microsoft OneDrive for Business is a cloud storage solution where you can update, store, share, and sync your files from anywhere. These files are backed up regularly to the Microsoft cloud and your file space is conveniently configured as the default save destination for all of your Office 365 applications, including Word and Excel. As with Box, you can delegate access to other users for collaboration. Unlike Box, there is a set quota limit of five terabytes of online storage available to you. In terms of file size, OneDrive can accommodate files up to 250 gigabytes.

There is no cost for student, faculty, and staff to use OneDrive. However, you need an Office 365 subscription to use any web-based Office 365 applications with the OneDrive space. By default, all students have access to the standard "Office" suite of web applications (Word, Excel, PowerPoint) via their Office 365 subscription. These applications are available for download and installation to all teaching faculty free of charge. Non-teaching faculty and staff can download these applications if they are members of a department that has purchased the Microsoft Campus Agreement.

Note: Sponsored accounts do have access to OneDrive by default. Alumni are not eligible for Pitt OneDrive accounts

> Take a quick tour to see how OneDrive works ... 


Pitt Information Technology will soon begin migrating users’ Box data to Microsoft OneDrive and is committed to providing a smooth transition.

> Learn how you can prepare for the migration...

Easy Steps to Get Started


You can access OneDrive from a smartphone or tablet using a web browser. The OneDrive app is available for iOS, Android, and Windows devices.

  1. Use a web browser to log into with your Pitt Email address and password.
  2. Click the Office 365 app launcher icon.
    Office 365 launcher
  3. Click OneDrive's dual-cloud icon.
    OneDrive image


  1. Open a web browser to
    Note: You can also access Box via My Pitt ( using your University Computing account username and password.
  2. Click Continue.
  3. Enter your University Computing Account username and password. Click Submit.


More ways to get the most from Cloud Storage: