Guidance Regarding Box Permission Levels | Information Technology | University of Pittsburgh

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Guidance Regarding Box Permission Levels

Thursday, December 2, 2021 - 11:42


Two Box permission levels―Uploader and Preview Uploader―will be no longer be available effective Tuesday, Jan. 4, 2022.

These Box permission levels are sometimes used to allow multiple collaborators to upload files to a shared folder. The folder’s owner can view files uploaded by all collaborators, but collaborators can view only the files they themselves have uploaded.

While most Box permission levels have a near equivalent in OneDrive that will be utilized during the cloud storage migration, Uploader and Preview Uploader do not. The closest OneDrive permission level would allow collaborators to view and edit any uploaded files in the shared folder. Therefore, to ensure that data remains accessible only to those with whom the folder owner intends to share it, Box’s Uploader and Preview Uploader permission levels will be disabled on Jan. 4, 2022. After Jan. 4, 2022, existing collaborators will no longer have access to folders that used those permissions.  

If you use the Uploader or Preview Uploader permission levels on any of your Box folders, please consider the following alternative solutions that provide similar functionality:    

  • Use Canvas Online Assignments: Instructors who use Box permissions to enable students to submit assignments to a shared folder can replicate this functionality right within their Canvas courses using the Online Assignments option. View instructions …   
  • Upload Email Attachments to OneDrive Automatically: You can use Microsoft Power Automate to create an automated workflow that moves email file attachments you receive to a specific folder in OneDrive. View guided learning and documentation …  
  • Create a File Request: OneDrive’s File Request feature enables you to choose a folder where others can upload files using a link that you send them. Note that the uploader’s identity is not automatically captured unless they are already logged in via Pitt Passport, so this option may not be suited to certain scenarios. View instructions …

If you have questions regarding Box or OneDrive permission settings, please contact the Technology Help Desk so that we may assist you.