Student Information System (PeopleSoft) | Information Technology | University of Pittsburgh
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Student Information System (PeopleSoft)

Quick Links: Getting Started I More How-to

Information Technology provides system administration and development support for Student Information System (PeopleSoft), a comprehensive suite of software serving as a system of record for academic administration. 

  • Students use similar tools to securely register for classes, check their grades, and view class schedules.
  • Faculty use online tools to securely view their teaching schedule, check class rosters, record grades, and view course information.
  • Authorized University staff use the system to manage the entire student lifecycle, from recruiting and admissions to student services through graduation. It's secure environment provides web-based access from any location.

The information contained in the Student Information System is critical to a number of departments at the University and must be centrally maintained. In addition, the system contains protected data and must meet specific security criteria for storage and access.

Getting Started

Requesting Access to the Student Information System:

Completing the request process

Access to the Student Information System (PeopleSoft) is governed by a Federated Authorization process. It ensures that users only have access to the data required to fulfill their University responsibilities.

Information Technology has developed an online community that makes requesting access faster and easier. It retains all the security and auditing benefits of a paper-based process while eliminating the need to print paper forms, obtain handwritten signatures, and fax forms to additional approvers.

Before submitting an access request, review the following descriptions about process-based roles:

  • End user: Person for whom access is being requested.
  • Security contact: Individuals designated by their University unit to ensure authorized employees have access only to the Student Information System (PeopleSoft) data needed to perform their jobs.
    View all security contacts
  • University data steward: Individuals responsible for granting additional approval when a certain level of access is requested.  
  • Privacy officer: The Pitt IT privacy officer is responsible for reviewing and approving access requests involving sensitive data.
  • Pitt Information Technology security analyst: Pitt IT staff members responsible for reviewing and granting final approval to all access requests.

Note: When requesting access for a new user, you may sometimes want the new user's access to be similar to the access of a current user. See the More Ways section to look up an existing user's roles in the Student Information System and use them as a reference.

Enhancing your Student Information System experience:

Accessing PeopleSoft on your mobile device

Pitt PS Mobile enables students, faculty, and advisors to access the most commonly used features of the Student Information System through mobile devices using one of the following methods:

  • Visit psmobile.pitt.edu, tap Login, and login with your University Computing Account username and password. 
  • Using one of the links on the right side of this page, download the Pitt PS Mobile app from the Apple App Store, Google Play, or Pitt App Center. Then login with your University Computing Account username and password.

For more detailed mobile device instructions, visit the PeopleSoft Mobile page.

Note: The PeopleSoft Mobile site, Pitt App Center, and Pitt PS Mobile app use Pitt Passport single sign-on for multifactor authentication.

Using the Student Information System:

Accessing your account anywhere

  1. Log in to My Pitt
  2.  Search for PeopleSoft or Pitt PS Mobile in the top search bar
  3. Select the matching result
  4. Click the heart icon to Favorite this task (for quick access in the future from your homepage Favorites list) and/or click the start button

Note: You may be required to sign in using Pitt Passport single sign-on for multifactor authentication.

 

More Ways to Get the Most from the Student Information System

How to Check a User's PeopleSoft Role

When requesting access for a new user, you may want the new user’s access to be very similar to the access of a current user. You are not able to use the online Federated Authorization Request form to automatically duplicate another user’s access for a new user. However, you can quickly look up a user’s roles in PeopleSoft, and then use those roles as a reference as you complete the form.

To do so, complete the following steps:

  1. Log in to My Pitt (my.pitt.edu) and click the PeopleSoft Student Information task.
    Click the PeopleSoft Student Information System task.
  2. Click the PeopleTools link on left-hand side of the page, then click User Profiles under the Security folder.
    Click PeopleTools, then click user profiles.
  3. Click User Profiles again.
  4. Enter the username of the person you want to view next to “begins with,” then click Search.
    Enter usernam of the person you want to view
  5. Click the Roles tab. The individual’s first ten roles will display. If the individual has more than ten roles, click View All.
    Click the Roles tab.
  6. To download all of the roles in an easy to read and exportable format, click on the Download User Roles Table to Excel spreadsheet icon.
    Note: Rename the saved file or save the name of the file to include the username, since the filename output will not be specific to the user.
    Click on the spreadsheet icon to download  as an Excel file

Viewing PeopleSoft training from the Office of the University Registrar

The Office of the University Registrar provides administrative users of the Student Information System (PeopleSoft) with a variety of support and training resources. You can visit their webpage to view video and PDF training for materials for the Student Information System (PeopleSoft).

Checking browser certification information for PeopleSoft

The following minimum browser versions are certified for using PeopleSoft:

Browser Browser Version(s)
Google Chrome 69
Microsoft Edge 42
Microsoft Internet Explorer 11
Mozilla Firefox 60 ESR, 62
Safari 12 (macOS Only)

 

Mobile Browser Mobile Browser Versions
Apple iOS 11, 12
Google Android 7, 8, 9, 10

Last Updated: 5/14/2020