Federated Authorization Community | Information Technology | University of Pittsburgh
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Federated Authorization Community

Quick Links: Key Benefits I Getting Started I More How-to

The new Federated Authorization Community will allow University faculty and staff  to request access to the University's enterprise systems and data—including requests for the Student Information System (PeopleSoft), the Student Mart, the General Ledger (GL) Mart, and Responsibility Center Administrator (RC Admin) access. The system also handles the entire approval process, routing user requests to any appropriate Security Contact, Data Steward, RC Admin, and Pitt IT approvers.

Key Benefits

  • Access the system easily without restrictions–You can access the Federated Authorization Community from any device and using almost any web browser.
  • Improve workflow efficiency–Use one central, streamlined location to handle data and enterprise system access requests and approvals reduces time to process requests substantially.
  • View and manage requests transparently–As a requester, receive email feedback about the status of your request(s). As an approver, quickly view and handle any requests requiring your attention.

Getting Started

To get started or have questions answered, please contact one of these three groups:

Requesting Access

  1. Log in to the Federated Authorization Community.
  2. Click one of the following tiles:
    • PeopleSoft
    • Student Mart
    • General Ledger (GL) Mart Users
    • General Ledger (GL) Mart Groups
    • Responsibility Center Administrator (RC Admin)
    Federated Authorization Community landing page
    Note: Approval Requests are handled below.
  3. Enter all required information. If the form has multiple pages, fill each page out, then click Next Page. Click Submit.
  4. Your access request is routed and—pending its approval(s)—is granted. You will receive an email message that indicates your request’s final status.
  5. You can click View All under the Approval History and see all the information about why your request was approved or not.
    Note: If a request for Federated Authorization resources is not approved, you can reapply making sure that your new submission satisfies all additional submission criteria.

Checking the Status of a Request

This option is are only available to those who can approve requests.

  1. Log in to the Federated Authorization Community.
  2. Click the Approval Requests tile.
  3. Click the Approval ID of the desired access request.

    Note: You can use the Search field to narrow your search to a single name or username.
  4. The Approval Stage for approved access requests will be listed as Approved, while those that still require authorization will be listed as Pending.
  5. Click View All in the Approval History section to see the full history of the access request.

Approving a Request

This option is are only available to those who can approve requests. Approvers see requests based on their role(s). 

  1. When you receive an email to approve a request, click the link provided, then log in to the Federated Authorization Community.
  2. Click the Approval Requests tile.
  3. Click the Approval ID for an access request.
  4. Review the Items to Approve section. Click View All to see more information about a specific item.
  5. Review the details found in the right-hand column, including any (but not necessarily all) of the of the following:
    • Authorization Request
    • Career/Campus/Academic Center
    • Details of the Request
    • Division and Department Information
    • Requestor and Requestee Information
    • General Request Information
    • Restricted Data Requested
  6. After completing your review, locate the Approval History section, then click Approve.

    For the entire request history so far, to view role/title, and to view or add comments to the request, click View All.
  7. Type your comments then click Approve.
  8. The process is repeated if additional approval for a request is needed.
    Note: All requests are routed to Information Technology for final approval.
  9. The requestor receives an email notification when the request is granted and completed.

Denying a Request

This option is are only available to those who can deny requests. Approvers see requests based on their role(s). 

  1. When you receive an email to approve a request, click the link provided, then log in to the Federated Authorization Community.
  2. Click the Approval Requests tile.
  3. Click the Approval ID for an access request.
  4. Review the Items to Approve section. Click View All to see more information about a specific item.
  5. Review the details found in the right-hand column, including any (but not necessarily all) of the of the following:
    • Authorization Request
    • Career/Campus/Academic Center
    • Details of the Request
    • Division and Department Information
    • Requestor and Requestee Information
    • General Request Information
    • Restricted Data Requested
  6. After completing your review, locate the Approval History section, then click Reject.
  7. Type your comments, then click Reject.
    Add Comments as part of Denying an approval request.
    Note: You can view any of your posted comments via the Approval History.
    View posted comments for approval requests
  8. The requestor receives an email notification when the request denied:
    Denial of Request

 

More Ways to Get the Most from the Federated Authorization Community