PRISM Access | Information Technology | University of Pittsburgh
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PRISM Access

User Access Forms

Please fill out the appropriate form(s) to set up a new PRISM user, make changes to or delete a current user's account. All completed and signed forms should be emailed or faxed for processing:

We will not be regularly picking up paper forms as our office complies with the University's remote work guidance in response to the COVID-19 pandemic.  To help accommodate remote form submission, the user form has been updated to a fillable form.  You can download and complete the form and the use the University's eSignature (DocuSign) service to complete the signature and forward to your supervisor/authorized RC.  

Please contact the 24/7 IT Help Desk with any questions regarding access or guidance on obtaining signatures/authorizations for form processing.

  • Pitt IT ERP Financials Customer Assessment
  • 1900 Cathedral of Learning

Please review the Training section to review any training required for the requested access.  Access requests will be processed in an average of 5 business days.


PRISM Department User Access

This form defines the profile for an individual's access within a PRISM department or division. This form is completed when a department or division is requesting access for an individual to a specific PRISM department or division, or requesting a change to an individual's existing access.


PRISM Departmental Security Rules

This form declares all University department numbers associated within a PRISM department or division name, regardless of entity or application module. This form must be completed at a department's initial set up or when University department numbers are to be added to or deleted from a PRISM department or division's security rule.


PBCS Access

This form is completed when a department or division is requesting access to a PBCS application or requesting a change to an individual’s existing access. PBCS applications include Operating Budget Planning, Tuition Revenue Projections and Grant Forecasting. When completing this form, please email the form, signed via DocuSign to the 24/7 Help desk at helpdesk@pitt.edu.


PRISM Central User Access

This form is completed when a department or division is requesting access for an individual to a specific PRISM department/division or requesting a change to an individual’s existing access. This form need only be completed by the following departments: Financial Information Administration, Budget & Planning, Financial Reporting, General Accounting, Sponsored Project Accounting, Payment Processing, Purchasing Services, Financial Records Services, Payroll, Internal Audit, Office of Finance, Student Financial Services and Office of Sponsored Programs.


PRISM Printing

Customers with active PRISM access can print directly from PRISM using a dedicated print queue. Please follow the instructions below to complete this process. Customers printing to local or personal printers will need the Remote Print Manager (RPM) software installed on their machine. Please consult with your Technical Department before installing or requesting a Print Queue. For assistance, please contact the 24/7 IT Help Desk online or by calling 412-624-HELP (4357).

System Requirements

The PRISM System desktop requirements are provided according to the certifications by Oracle Corporation for the University's current version of Oracle E-Business Suite (12.1.3). Please use the listed buttons for information on java setup and desktop/browser configurations.

PRISM has been configured to use Java Web Start. Click here for more information. For assistance, please contact the 24/7 IT Help Desk online or by calling 412-624-HELP (4357).