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The University's Faculty Information System (Elements) provides a single point of organization, presentation, and reporting of scholarly and research activities. From publications and research data to grants, teaching and professional activities, Elements can be used to collect, understand, and showcase scholarly activities while making the data available for repurpose and reuse. Elements reduces the time and effort spent managing information about your research publications by automatically harvesting information from an extensive range of academic and scientific data sources. Research and professional activities, bibliographic data, and evidence of impact are combined in a single point of organization, presentation, and reporting. Integration with other campus systems provides the ability to promote and connect your scholarship and impact to others in the University community.
To learn more on how to use the Faculty Information System (Elements), you can view the Quick User Guide or refer to the videos below for detailed help using the enhanced service.
A profile can be viewed by any other user in the system. It contains your photo, email address, an overview statement, your co-authors at your institution, experience, a list of publications, grants, and professional activities (grouped into recent, favorites, and all tabs).
The Faculty Information System (Elements) lets users automate the claiming of both past and future publications using author identifiers.
The Faculty Information System (Elements) contains a build feature that enables the export of profile information in a variety of formats.
Users of the Faculty Information System (Elements) can manage information that is viewed by any other users in the system such as research interest and professional activities.
Users of the Faculty Information System (Elements) can grant a delegate (or delegates) editing rights to an account under account settings. Delegates can manage someone else's account on his/her behalf. An impersonate another user feature can be used to claim or reject publications, and create new publications or professional activity records.
Note: A delegate must have an account in the Faculty Information System (Elements).
The Faculty Information System (Elements) allows you to enter details about grants you have received or worked on. Once entered, this data can be linked to other elements within the system such as users and publications, and can be displayed in your profile.
Scopus is the world's largest abstract and citation database of peer-reviewed research literature and contains over 22,000 titles from more than 5,000 international publishers. This free author lookup tool can be used to search for any author; or use the Author Feedback Wizard to verify your Scopus Author Profile. Once a unique ORCID is registered, Scopus can be used to import your records.
An ORCID identifier is a unique and persistent identifier for researchers–an ID number that can help make your scholarship easier to find and attribute so that you get credit for all that you do.
Having an ORCID Identifier
Newly identified publications that match your search terms are placed in the pending list of your records to await your approval. One of the actions in your My Actions list will take you to the pending publications so that you can claim or reject the publications. Many publications will be automatically identified or can be manually added. You can change publication search settings and manage duplicate records.
The Faculty Information System (Elements) includes teaching activities such as mentoring and advising, research-based degree supervision, courses taught, and other categories.
Note: For primary instructors of a course in the Student Information System (PeopleSoft), the system will continue to be updated automatically with courses taught three times a year.
In the Faculty Information System (Elements), various information can be added such as Distinction (awards and honors), Committee Membership (professional societies), or Community Service-related activities.
The use of favorites in the Faculty Information System (Elements) makes your items more visible.
The Faculty Information System (Elements) lets you merge publication records which may be duplicates using your account's Workspace.
The Pitt Faculty Information System (Elements) reduces the time and effort that faculty and researchers spend managing their publications. The system now features an innovative way for researchers to automate the claiming of both past and future publications.
The automatic claiming feature offers these enhancements and more:
To claim your publication records from data sources, including SCOPUS ID and ORCID iD, and place them in the Faculty Information System (Elements):
Special Note for ORCID:
An ORCID identifier claimed (but not connected to your account) using this process, will harvest publication records containing the ORCID identifier and place them in the Faculty Information System (Elements).
Consider connecting your ORCID account to the Faculty Information System (Elements) so that publication records and identifiers can search for and retrieve records from other data sources. To learn how to connect your ORCID iD, watch the following video:
Your University Computing Account email address is the default address used to claim publications. To claim publications using another email address:
You can repeat these steps to add additional email addresses.
To claim publication records from SCOPUS and ORCID, use the instructions located above in “Claim Publications from Data Sources.”
Use these instructions to claim publications from data sources that have name-based searches. To claim publications by your name(s):
Note about Results for Publications that Are Not Yours
If you receive results for publications that are not yours, you can adjust how Elements searches. Results show up in your Pending Publications list for you to claim.
To learn more about managing publications, watch the following video:
The Faculty Information System (Elements) lets you easily create an annual review report for your department chair or dean. In addition to information from your CV, the reports can contain information about goals and accomplishments.
To create an annual report:
Note for date ranges: The start date and end date range for an annual report should encompass a year (365 days). The academic calendar year begins on July 1 and runs through June 30 of the following year (for example, July 1, 2017 through June 30, 2018).
I have an entry from 2014 that was included as part of my faculty report generated for the 2016-2017 reporting period. Why was this entry included?
When generating faculty reports for the 2016-2017 reporting period, make sure that entries in your profile (publications, grants, professional activities, and teaching activities) have a start and finish reporting date entered.
If the reporting date field is not filled in for an entry, the report will include it by default. This is why an entry such as a journal article or grant from 2014 may show up in the report that you have entered a date range of 2016-2017.
To change the reporting date for an entry, take the following steps:
Note: You can change reporting dates for publications, grants, professional activities, and teaching activities.
Locate Reporting dates: - to -, then click Edit to add a reporting date for a record.
Click the field for start and end reporting dates. For each report date range field, select a month, year, and day from the calendar pop-up window.
Note: All dates in Elements use DD/Month/YYYY European formatting (for example, 01 May 2017 instead of May 1, 2017).
The record will be updated with those reporting dates.
When you create your faculty report, use the Start date and End date calendars to search for and select dates. Only records with corresponding date ranges will appear in the annual report.
Research Interests show up as part of Professional Activities. To access Research Interests:
To remove a Research Interest:
You can use the System Search feature to search for users by Research Interests.
To search for a Research Interest:
Can I add a Scopus ID to my Faculty Information System (Elements) profile?
Yes. You can add your Scopus ID to your Faculty Information System (Elements) profile.
If you need to find your Scopus ID, use this lookup tool>.
Note: There is no registration process for a Scopus ID. You are automatically assigned a Scopus ID if you have a paper indexed in the Scopus database.
Once you have your Scopus ID, take the following steps to add it to your Faculty Information System (Elements) profile:
Note: If you see results that are not yours, click Confirm anyway. You can visit the Publications portion of your online profile to reject or remove claimed publications. Additional information about Publications is available in the Videos section of this webpage.
Note: Please allow one business day before existing publications are imported from Scopus into your Faculty Information System (Elements) profile.
Can I add my ORCID identifier to my Faculty Information System (Elements) profile?
Enter your ORCID identifier into the My Actions section of the homepage in the Faculty Information System (Elements). Once added, you will be taken to orcid.org for authenticating your ORCID identifier.
How does ORCID help my Faculty Information System (Elements) profile?
Once authenticated, the ORCID identifier will show in your profile and will be included in source-specific search terms for finding publications across the web. This will help the Faculty Information System (Elements) find your publications and connect them to you more easily, especially when you use your ORCID identifier for your publications and grants.
What is ORCID?
ORCID is the Open Researcher and Contributor ID.
ORCID provides a persistent digital identifier that distinguishes you from every other researcher. Through integration in key research workflows, such as manuscript and grant submission, it support automated linkages between you and your professional activities, ensuring that your work is recognized.
What are some key benefits that ORCID provides?
ORCID has benefits that help link your scholarly work to you and save you time and effort by:
How can I get a unique ORCID identifier?
You can create a new ORCID identifier or connect an existing one (previously obtained from outside of the University) to the University Library System’s ORCiD@Pitt site.
Where can I learn about ORCID identifiers?
For additional information about ORCID, visit the University Library System resource page for ORCiD@Pitt.
Where can I go for more assistance with ORCID?
If you need help with creating your ORCID or have further questions about ORCID, please contact firstname.lastname@example.org.
Please contact the 24/7 IT Help Desk at 412-624-HELP (4357) if you have any questions regarding the Faculty Information System (Elements).
The use of favorites in the Faculty Information System (Elements) lets you conduct peer searches to find other faculty with similar interests. Using Favorites also allows you to select information that you wish to add to public-facing profile pages via an API tool.
You can add favorites to Publications, Grants, Professional Activities, and Teaching Activities.
You can use the System Search feature to conduct colleague searches. Items that are selected as favorites will appear as the top results returned from your search.
To search for Colleagues:
A tool (API) exists to allow your favorites to be added to the faculty profile, directory, or public profile page for your school or department.
For example, favorite Research Interests (located as part of Professional Development) can appear as part of your departmental directory listing.
Please contact the 24/7 IT Help Desk at 412-624-HELP (4357) if you have any questions.
A new Faculty Information System (Elements) Deposit feature lets you share your work via D-Scholarship@Pitt, the institutional, Open Access repository for the University of Pittsburgh. You can deposit articles, conference materials, presentations, datasets, multimedia content and more in
D-Scholarship@Pitt, and share them. The University Library System of the University of Pittsburgh (ULS) hosts and maintains D-Scholarship@Pitt as part of its D-Scribe Digital Publishing Program. D-Scholarship@Pitt receives support from the Barco Law Library, Health Sciences Library System, University of Pittsburgh Press, the Office of the Provost, and Pitt Information Technology (Pitt IT).
Consider taking the following steps before uploading scholarly output into D-Scholarship:
Use these steps to deposit your scholarly output into D-Scholarship:
Use these steps to deposit your scholarly output from the Faculty Information System (Elements) and any open access (OA) source into D-Scholarship by using a URL. This will be helpful if your article or other item is already published in an Open Access outlet (e.g., an open access journal or website) and you wish to link directly to the available item.
For additional questions about depositing scholarly output into D-Scholarship, email the Office of Scholarly Communication and Publishing at d-Scholarship@mail.pitt.edu.