Overview
Please fill out the appropriate form(s) to set up a new PRISM user, make changes to or delete a current user's account. All completed and signed forms should be emailed or faxed for processing:
We will not be regularly picking up paper forms as our office complies with the University's remote work guidance in response to the COVID-19 pandemic. To help accommodate remote form submission, the user form has been updated to a fillable form. You can download and complete the form and the use the University's eSignature (DocuSign) service to complete the signature and forward to your supervisor/authorized RC.
Please contact the Technology Help Desk with any questions regarding access or guidance on obtaining signatures/authorizations for form processing.
- Pitt IT ERP Financials Customer Assessment
- 1900 Cathedral of Learning
Please review the Training article to review any training required for the requested access. Access requests will be processed in an average of 5 business days.
Detail
PRISM Department User Access
This form defines the profile for an individual's access within a PRISM department or division. This form is completed when a department or division is requesting access for an individual to a specific PRISM department or division, or requesting a change to an individual's existing access.
PRISM Departmental Security Rules
This form declares all University department numbers associated within a PRISM department or division name, regardless of entity or application module. This form must be completed at a department's initial set up or when University department numbers are to be added to or deleted from a PRISM department or division's security rule.
PBCS Access
This form is completed when a department or division is requesting access to a PBCS application or requesting a change to an individual’s existing access. PBCS applications include Operating Budget Planning, Tuition Revenue Projections and Grant Forecasting. When completing this form, please email the form, signed via DocuSign to the Technology Help Desk at helpdesk@pitt.edu.
PRISM Central User Access
This form is completed when a department or division is requesting access for an individual to a specific PRISM department/division or requesting a change to an individual’s existing access. This form need only be completed by the following departments: Financial Information Administration, Budget & Planning, Financial Reporting, General Accounting, Sponsored Project Accounting, Payment Processing, Purchasing Services, Financial Records Services, Payroll, Internal Audit, Office of Finance, Student Financial Services and Office of Sponsored Programs.
PRISM Printing
Customers with active PRISM access can print directly from PRISM using a dedicated print queue. Please follow the instructions below to complete this process. Customers printing to local or personal printers will need the Remote Print Manager (RPM) software installed on their machine. Please consult with your Technical Department before installing or requesting a Print Queue. For assistance, please contact the Technology Help Desk online or by calling 412-624-HELP (4357).
System Requirements
The PRISM System desktop requirements are provided according to the certifications by Oracle Corporation for the University's current version of Oracle E-Business Suite (12.1.3). Please use the listed buttons for information on java setup and desktop/browser configurations.
PRISM has been configured to use Java Web Start. Click here for more information. For assistance, please contact the Technology Help Desk online or by calling 412-624-HELP (4357).
Related Information
Frequently Asked Questions
What should I do if I forget my password?
In the event that you forget your PRISM password, please contact the Technology Help Desk or call 412-624-HELP.
How do I make a change to my PRISM access?
See the Use Access Forms section above on this page.
How do I add a room number or building name to PRISM?
Please contact PantherExpress Customer Service at https://www.ppt.pitt.edu/help-training/contact-us.
How do I change the room location associated with my name?
If your work location is incorrect, please contact your department administrator. They will be able to change your work location within Pitt Worx.
What should I do when an employee leaves?
If an employee transfers to another department or terminates his or her employment with the University altogether, Pitt IT ERP Financials Customer Assessment must be notified in order for the department to maintain access to purchase orders and/or requisitions initiated by the transferring or terminating individual. To avoid future problems, please:
- Send notification to Customer Assessment immediately by submitting a request online through the Technology Help Desk or by calling 412-624-HELP (4357).
- Specify the employee's name.
How do I gain access to Concur?
If you are a Pitt Employee, you would automatically be granted Concur access when your HR Employee record is complete. If you are a currently enrolled Student, student records are loaded once a week to Concur. If you do not have access, a required default may be missing in your record. Please submit a PantherExpress Help Ticket.
If you are not a Pitt Employee but need access to Concur to manage travel and expenses, please complete pages 1 and 5 of the PRISM Department User Form.
Who is the RC Approver for my area?
View a list of System Access RC Approvers.
What are my report output options when a PRISM printer is not available?
If you do not have access to your PRISM printer, we recommend that you set the default print option to stop the automatic printing of reports. PRISM report output can be viewed on-line and shared with other user electronically in various ways. Documentation for these options and setting the default print can be found here.